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JKPVA By-laws
BY-LAWS ARTICLE I - OFFICES The principal office of the corporation shall be located at 2910 Kerry Forest Pkwy., Suite D4-360, in the City of Tallahassee, the County of Leon, State of Florida. The corporation may also have offices at such other places within or without this state as the board may from time to time determine or the business of the corporation may require.
ARTICLE II - PURPOSES The USS James K. Polk Veterans Association Inc. is organized exclusively and specifically for the pleasure, recreation, and fellowship of the men who served aboard the United States submarine USS James K. Polk (SSBN/SSN 645) and their families. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this paragraph. Notwithstanding any other provision of this document, the organization shall not carryon any other activities not permitted to be carried on by an organization exempt from Federal income tax under section 501 (c) (19) of the Internal Revenue Code, or corresponding section of any future tax code. Upon the dissolution of the organization, assets shall be distributed for one or more purposes within the meaning of section 501 (c) (19) of the Internal Revenue Code, or corresponding section of any future Federal tax code, or donated to a submarine veteran oriented charity, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization of organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. ARTICLE III – MEMBERSHIP 1. QUALIFICATION FOR MEMBERSHIP Qualified Submarine Veteran who has served aboard the USS James K. Polk.2. MEMBERSHIP MEETINGS The annual membership meeting of the corporation shall be held in conjunction with the regularly scheduled reunion except that if the reunion schedule is changed from an annual cycle then in that event the directors shall fix and publish to the members an alternate day not to exceed thirteen months from the previously held membership meeting. The secretary shall notify every member in good standing via email or via regular mail at his address as it appears on the membership roll book of the corporation a notice stating the time and place of the annual meeting. The presence at any membership meeting of not less than seven members shall constitute a quorum and shall be necessary to conduct the business of the corporation; however, a lesser number may adjourn the meeting for a period of not more than fifty one weeks from the date scheduled by the by-laws and the secretary shall cause a notice of the re-scheduled date of the meeting to be sent to those members who were not present at the meeting originally called. A quorum as hereinbefore set forth shall be required at any adjourned meeting. A membership roll showing the list of members as of the record date, certified by the secretary of the corporation, shall be produced at any meeting of members upon the request therefore of any member who has given written notice to the corporation that such request will be made at least ten days prior to such meeting. All persons appearing on such membership roll shall be entitled to vote at the meeting. 3. SPECIAL MEETINGS Special meetings of the corporation may be called by the directors. The secretary shall cause a notice of such meeting to be distributed to all members at their addresses as they appear in the membership roll book at least ten days but not more than fifty days before the scheduled date of such meeting. Such notice shall state the date, time, place and purpose of the meeting and by whom called. No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting. 4. FIXING RECORD DATE For the purpose of determining the members entitled to notice of or to vote at any meeting of members or any adjournment thereof, or to express consent to or dissent from any proposal without a meeting, or for the purpose of determining the members entitled to receive any distribution or any allotment of any rights, or for the purpose of any other action, the board shall fix, in advance, a date as the record date for any such determination of members. Such date shall not be more than fifty nor less than ten days before any such meeting, nor more than fifty days prior to any other action. 5. ACTION BY MEMBERS WITHOUT A MEETING Whenever members are required or permitted to take any action by vote, such action may be taken without a meeting by written consent, setting forth the action so taken, signed by all the members entitled to vote thereon. 6. PROXIES Every member entitled to vote at a meeting of members or to express consent or dissent without a meeting may authorize another person or persons to act for him by proxy. Every proxy must be signed by the member or his attorney- in-fact. No proxy shall be valid after the expiration of eleven months from the date thereof unless otherwise provided in the proxy. Every proxy shall be revocable at the pleasure of the member executing it, except as otherwise provided by law. 7. ORDER OF BUSINESS The order of business at all meetings of members shall be as follows: 1. Roll call2. Reading of the minutes of the preceding meeting 3. Reports of committees 4. Reports of Officers 5. Old Business 6. New Business 7. Open Discussion 8. Adjournment
8. MEMBERSHIP DUES Membership dues shall be determined by the company officers and approved by the Board of Directors. ARTICLE IV – DIRECTORS1. MANAGEMENT OF THE CORPORATION The corporation shall be managed by the board of directors which shall consist of not less than three directors. Each director shall be at least nineteen years of age and have served aboard the USS James K. Polk (SSBN/SSN 645). 2. ELECTION, AND TERMS OF DIRECTORS At each annual meeting of members the membership shall elect directors to hold office until the next annual meeting. Each director shall hold office until the expiration of the term for which he was elected and until his successor has been elected and shall have qualified, or until his prior resignation or removal. The individuals elected to the corporate positions of President, Vice President, Secretary, an Treasurer, shall be automatically designated as directors. 3. INCREASE OR DECREASE IN NUMBER OF DIRECTORS The number of directors may be increased or decreased by vote of the members or by a vote of a majority of all of the directors. No decrease in number of directors shall shorten the term of any incumbent director. 4. NEWLY CREATED DIRECTORSHIPS AND VACANCIES Newly created directorships resulting from an increase in the number of directors and vacancies occurring in the board for any reason except the removal of directors without cause may be filled by a vote of a majority of the directors then in office, although less than a quorum exists, unless otherwise provided in the certificate of incorporation. Vacancies occurring by reason of the removal of directors without cause shall be filled by vote of the members. A director elected to fill a vacancy caused by resignation, death or removal shall be elected to hold office for the unexpired term of his predecessor. 5. REMOVAL OF DIRECTORS Any or all of the directors may be removed for cause by a vote of the members or by action of the board. Directors may be removed without cause only by vote of the members. 6. RESIGNATION A director may resign at any time by giving written notice to the board, the president or the secretary of the corporation. Unless otherwise specified in the notice, the resignation, shall take effect upon receipt thereof by the board or such officer, and the acceptance of the resignation shall not be necessary to make it effective. 7. QUORUM OF DIRECTORS Unless otherwise provided in the certificate of incorporation, a majority of the entire board shall constitute a quorum for the transaction of business or of any specified item of business. 8. ACTION OF THE BOARD Unless otherwise required by law, the vote of a majority of the directors present at the time of the vote, if a quorum is present at such time, shall be the act of the board. Each director present shall have one vote. 9. PLACE AND TIME OF BOARD MEETINGS The board may hold its meetings at such time and place as it shall from time to time determine. 10. REGULAR ANNUAL MEETING A regular annual meeting of the board shall be held either immediately prior to or following the annual meeting of members at the place of such annual meeting of members. 11. NOTICE OF MEETINGS OF THE BOARD, ADJOURNMENT Regular meetings of the board may be held without notice at such time and place as it shall from time to time determine. Special meetings of the board shall be held upon notice to the directors and may be called by the president upon three days notice to each director either personally or by email, or by postal mail or by wire; special meetings shall be called by the president or by the secretary in a like manner on written request of two directors. Notice of a meeting need not be given to any director who submits a waiver of notice whether before or after the meeting or who attends the meeting without protesting prior thereto or at its commencement, the lack of notice to him. A majority of the directors present, whether or not a quorum is present, may adjourn any meeting to another time and place. Notice of the adjournment shall be given all directors who were absent at the time of the adjournment and, unless such time and place are announced at the meeting, to the other directors. 12. CHAIRMAN At all meetings of the board the president, or in his absence, a chairman chosen by the board shall preside. 13. EXECUTIVE AND OTHER COMMITTEES The board, by resolution adopted by a majority of the entire board, may designate from among its members an executive committee and other committees, each consisting of one or more directors. Each such committee shall serve at the pleasure of the board. ARTICLE V - OFFICERS1. OFFICES, ELECTION, TERM Unless otherwise provided for in the certificate of incorporation, the board may elect or appoint a president, one or more vice-presidents, a secretary and a treasurer, and such other officers as it may determine, who shall have such duties, powers and functions as hereinafter provided. All officers shall be elected or appointed to hold office until the meeting of the board following the annual meeting of members. Each officer shall hold office for the term for which he is elected or appointed and until his successor has been elected or appointed and qualified. 2. REMOVAL, RESIGNATION, SALARY Any officer elected or appointed by the board may be removed by the board with or without cause. In the event of the death, resignation or removal of an officer, the board in its discretion may elect or appoint a successor to fill the unexpired term. Any two or more offices may be held by the same person, except the offices of president and secretary. The officers shall draw no salary. 3. PRESIDENT The president shall be the chief executive officer of the corporation; he shall preside at all meetings of the members and of the board; he shall have the general management of the 'affairs of the corporation and shall see that all orders and resolutions of the board are carried into effect. 4. VICE-PRESIDENT During the absence or disability of the president, the vice-president shall have all the powers and functions of the president. The vice-president shall perform such other duties as the board shall prescribe. 5. TREASURER The treasurer shall have the care and custody of all the funds and securities of the corporation, and shall deposit said funds in the name of the corporation in such bank or trust company as the directors may elect; he shall, when duly authorized by the board of directors, sign and execute all contracts in the name of the corporation, when countersigned by the president; he shall also sign all checks, drafts, notes, and orders for the payment of money, which shall be duly authorized by the board of directors and shall be countersigned by the president; he shall at all reasonable times exhibit his books and accounts to any director or member of the corporation upon application. At the end of each corporate year, he shall have an audit of the accounts of the corporation made by a committee appointed by the president, and shall present such audit in writing at the annual meeting of the members, at which time he shall also present an annual report setting forth in full the financial conditions of the corporation. The treasurer shall be responsible for the filing of appropriate documents with the Internal Revenue Service in an accurate timely manner. 6. SECRETARY The secretary shall keep the minutes of the board of directors and also the minutes of the members. He shall have the custody of the seal of the corporation and shall affix and attest the same to documents when duly authorized by the board of directors. He shall attend to the giving and serving of all notices of the corporation, and shall have charge of such books and papers as the board of directors may direct; he shall attend to such correspondence as may be assigned to him, and perform all the duties incidental to his office. He shall keep a membership roll containing the names, alphabetically arranged, of all persons who are members of the corporation, showing their places of residence and the time when they became members. 7. SURETIES AND BONDS In case the board shall so require, any officer or agent of the corporation shall execute to the corporation a bond in such sum and with such surety or sureties as the board may direct, conditioned upon the faithful performance of his duties to the corporation and including responsibility for negligence and for the accounting for all property, funds or securities of the corporation which may come into his hands. ARTICLE VI - SEAL The seal of the corporation shall be as follows: ARTICLE VII - CONSTRUCTION If there be any conflict between the provisions of the certificate of incorporation and these by-laws, the provisions of the certificate of incorporation shall govern. ARTICLE VIII - AMENDMENTSThe by-laws may be adopted, amended or repealed by the members at the time they are entitled to vote in the election of directors. By-laws may also be adopted, amended or repealed by the board of directors but any by-law adopted, amended or repealed by the board may be amended by the members entitled to vote thereon as hereinbefore provided. If any by-law regulating an impending election of directors is adopted, amended or repealed by the board, there shall be set forth in the notice of the next meeting of members for the election of directors the by-law so adopted, amended or repealed, together with a concise statement of the changes made. | Back | |
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